EDI 840

The EDI 840 transaction set is an electronic version of a paper Response to a Request for Quotation that complies with the ANSI X12 EDI specification. The EDI 840 transaction set, the Request for Quotation (RFQ), enables potential buyers to solicit price, delivery schedule, and other relevant information from potential sellers of goods and services. It serves as a standardized electronic method for initiating the procurement process and requesting specific details from suppliers. The EDI 840 promotes efficient communication, enhances transparency, and allows for streamlined collaboration between buyers and sellers.

EDI 840 Request for Quotation Key Data

• RFQ Header Information
• Product/Item Information such as Description, Quantity & Price
• Buyer and Seller Information such as Buyer & Seller Identification
• Other Relevant Information such as Notes or Comments & RFQ Response Format

Other EDI transaction sets related to EDI 840 are:

• EDI 810 - Invoice (electronic version of the paper invoice)
• EDI 856 - Advance Ship Notice is to describe the transfer of shipment and tracking delivery information
• EDI 855 - Order Acknowledgement – sent in response to EDI 850 to confirm the receipt of the purchase order from the buyer
• EDI 860 - Order Change Request – used by buyers to request a change to a purchase order submitted previously and is primarily used when a supplier wants to communicate updates to an open order
• EDI 753 - Request for Routing Instructions
• EDI 812 - Credit / Debit Adjustment
• EDI 820 - Payment or Order Remittance
• EDI 832 - Price/Sales Catalog
• EDI 830 - Planning Schedule with Release Capability
• EDI 846 - Inventory Inquiry
• EDI 867 - Product Transfer and Resale Report File Format
• EDI 870 - Order Status Report
• EDI 997 - Functional Acknowledgment