EDI 876 Grocery Products Purchase Order Change

EDI 876 is used to communicate changes in purchasing orders for grocery products. In this guide you will learn about the EDI 876 transaction sets.

What is an EDI 876?

The EDI 876, also known as the Grocery Products Purchase Order Change is an electronic document in the grocery industry. Once a retailer or distributor sends in an EDI 875 Grocery Products Purchase Order, they can use an EDI 876 to show any changes to that order. This could be things like adding or removing products, or altering the amount of a particular product.

What are the Key Elements of EDI 876?

An EDI 876 typically includes the following key data elements:

• Purchase Order Number: The reference number of the original purchase order.
• Change Reason: Specifies the reason for the change (e.g., quantity increase, price adjustment, delivery date modification).
• Item Information: Details about the specific items being changed, including item numbers, quantities, prices, and delivery dates.
• Change Date: Indicates the date the change was made.
• Effective Date: Specifies the date the change should take effect.

How is EDI 876 Grocery Products Purchase Order Change used?

A grocery store chain needs to increase the quantity of a popular product due to unexpected demand. They send an EDI 876 to their supplier, specifying the purchase order number, the item to be changed, and the desired quantity increase. The supplier can then update their production plans accordingly.

In conclusion, EDI 876 is a valuable tool for managing purchase order changes in the grocery industry. By automating the communication process, it helps to improve efficiency, accuracy, and responsiveness.

Benefits of EDI 876

EDI 876 Grocery Product -Purchase Order allows the buyers to change the existing EDI 875 Purchase order. Retailers or grocers use it to adjust quantities, add new products, remove items no longer needed, or update delivery dates. For example, if a product sells faster than expected, the buyer can increase the order to meet demand. Using EDI 876 helps to avoid keeping a new order and ensures that suppliers receive timely updates before shipment. Following the recommendation of the original 875, submission of 876 immediately, suppliers allow the necessary changes, and allow the delay in the shipment or prevent storage problems.

EDI 876 Format

Here’s a simplified example of the structure of an EDI 876 Grocery Products Purchase Order Change. This example illustrates how the various components of the EDI 876 are organized and formatted:

Example Structure of EDI 876

ST*876*0001

N1*ST*STORE A*92*12345

N3*123 MAIN STREET

N4*NEW YORK*NY*10001

REF*92*REGION001

PER*IC*JOHN DOE*TE*1234567890

SE*6*0001

Automate EDI 876 Grocery Products Purchase Order Change from the Inofocn Systems Experts

No need to enter your orders manually anymore- use Infocon Systems’ web-portal to automatically trade purchase orders, invoices, shipping information etc. between you and your trading partners.

With 30+ years of experience in designing custom software solutions for its customers in any industry, Infocon Systems is a leading EDI Service Provider offering cloud-based EDI solutions with the right tools, remote training and continuous 24/7 support to trade documents with your trading partners.