How to Know If Your Business Needs a Unified EDI System

Efficiency and accurate data are crucial for supply chains in every industry and country. That’s why managing electronic data interchange (EDI) is becoming more important for businesses.

To get the most out of EDI, many companies around the world are choosing to simplify their EDI systems and work with fewer vendors. Here are five clear signs it might be time for your company to do the same.

Your processes are too complicated and inefficient

Using multiple EDI systems can make things confusing and hard to manage. Each system might have its own way of working, different interfaces, and separate support teams. This can lead to employee confusion, higher costs, and more mistakes

By switching to one EDI system, you can simplify things and make it easier for your team. A single system is easier to manage, improves transparency, reduces errors, and helps everything run more smoothly and efficiently.

Your EDI systems can’t keep up with your growth

If your EDI systems struggle to handle your company’s growth, it’s time to switch to a single, consolidated system that can grow with you.

A consolidated EDI system streamlines processes, making it faster and easier to add new customers and suppliers. With one system to manage, your IT team’s job becomes simpler, and automated processes cut down on manual work. Plus, a scalable system can handle more data and trading partners as you grow, without needing major changes.

Your systems don’t work well together

If your EDI systems aren’t connected to your other tools, like ERP or CRM, you’re missing out on the full benefits of EDI. Poor integration can lead to manual data entry, mistakes, and delays.

A single, consolidated EDI system that integrates with your other business tools can automatically sync data, reducing manual work and errors. This makes your processes more efficient and gives you a clear, up-to-date view of your operations—essential for keeping up in today’s fast-paced business world.

Multiple support teams make problem-solving hard

Having different EDI systems from multiple suppliers means dealing with different support teams, which can be frustrating and slow. Switching to a single EDI provider simplifies everything. With one system and one support team, it’s easier to get help and resolve issues quickly. For example, Birger Pedersen, IT Manager at ACO Nordic Group, said their move to a single EDI provider made their setup simpler, more efficient, and easier to manage.

With a single point of contact, you get reliable and consistent support for your EDI system.

Your system doesn’t meet all the rules and standards

If your current EDI systems can’t handle e-invoicing rules in different countries, it’s time for a unified system that meets all the requirements. Many countries have specific rules for how invoices should be created and processed, and failing to meet them can cause delays and problems.

A single EDI provider that supports global e-invoicing makes it easier to manage everything and ensures you’re always following local rules. This keeps your invoicing process smooth and efficient, helps maintain good business relationships, and supports your growth in international markets.

Is it time to simplify your EDI?

As businesses grow globally, having an effective EDI system is more important than ever. If any of the signs we’ve mentioned sound familiar, it might be time to consolidate your EDI solutions.

With the right system, you can streamline your processes, stay prepared for the future, and ensure your business runs smoothly and efficiently across countries and industries.

To learn more about how Infocon Systems can take care of your EDI needs, please don’t hesitate to give us a call at +1 888-339-0722 or email sales@infoconn.com. We’d love to hear from you.