EDI 997

An EDI 997 document is an electronic version a paper Functional Acknowledgement that complies with the ANSI X12 EDI specification. The EDI 997 Functional Acknowledgment document is sent as a response to an EDI 850 Purchase Order, EDI 810 Invoice, or any other transaction set received and was processed by the recipient. It does not indicate whether the trading partner accepted the contents of the transaction or the transaction meets business needs. In some instances, EDI 997 may indicate an acceptance or rejection notification. It may be rejected if it contains wrong data, missing required data or violates character length limit.

EDI 997 Functional Acknowledgement Key Data

• AK1 – Functional Group Response Header (Group Acknowledgment)
• AK2 – Transaction Set Header (Document Acknowledgment)
• AK3 – Data Segment Note (Reports errors in specific segments of the document received)
• AK4 – Data Element Note (Reports errors in specific elements of the document received)
• AK5 – Transaction Set Response Trailer (Type of Acknowledgement)
• AK9 – Functional Group Response Trailer (Group Response)

Other EDI transaction sets related to EDI 997 are:

• EDI 810 - Invoice (electronic version of the paper invoice)
• EDI 856 - Advance Ship Notice is to describe the transfer of shipment and tracking delivery information
• EDI 855 - Order Acknowledgement – sent in response to EDI 850 to confirm the receipt of the purchase order from the buyer
• EDI 860 - Order Change Request – used by buyers to request a change to a purchase order submitted previously and is primarily used when a supplier wants to communicate updates to an open order
• EDI 753 - Request for Routing Instructions
• EDI 812 - Credit / Debit Adjustment
• EDI 850 - Purchase Order
• EDI 820 - Payment or Order Remittance
• EDI 832 - Price/Sales Catalog
• EDI 830 - Planning Schedule with Release Capability
• EDI 846 - Inventory Inquiry
• EDI 867 - Product Transfer and Resale Report File Format
• EDI 870 - Order Status Report