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We automate your EDI workflow with QuickBooks. Purchase orders, invoices, ASNs, and payments move between QuickBooks and any trading partner with no manual data entry, whichever version you run.
Each QuickBooks product connects differently. We build the integration around the version you run and keep the EDI side the same for your trading partners.
For small and growing businesses that run their books in the browser. Incoming EDI orders post to QuickBooks Online and invoices flow back to your trading partners automatically.
For larger teams that need custom fields, workflows, and deeper reporting. We map your custom fields and classes so every EDI document lands exactly where your team expects it.
For mid-market companies managing multiple entities on Intuit's cloud platform. EDI orders and invoices are routed to the right entity for each trading partner.
For product-based businesses that rely on Advanced Inventory, Advanced Pricing, and sales order fulfillment. We integrate EDI with your sales orders, item lists, and multi-location inventory.
For established businesses that are staying on Desktop. We exchange orders, invoices, and shipment data with your company file without retyping a single document.
For teams running Desktop or Enterprise in a hosted environment. We work with your hosting setup so EDI data moves in and out of QuickBooks securely.
Moving from Desktop to Online? Your trading partner connections stay in place. We rebuild the QuickBooks side for your new version while your partners keep exchanging documents the same way.
Our team of EDI experts handles the technical work so yours can stay focused on the business.
We confirm your QuickBooks version, review each trading partner's EDI requirements, and choose the right approach: API or file-based.
We build the integration and field mappings around your customers, items, sales orders, and invoices in QuickBooks.
We run EDI and integration testing with your trading partners at the same time, so documents are correct before you go live.
Go live with automated EDI. Data syncs between QuickBooks and your trading partners, backed by 24/7 support.
The same documents flow between QuickBooks and your trading partners, whichever version you use.
We're already EDI compliant with the partners you work with.
+ 1000s more · View all trading partners →
"From the very beginning, their team demonstrated deep technical expertise and a clear understanding of retail compliance requirements. They worked closely with ours to ensure smooth mapping, testing, and validation across all required documents including POs, ASNs, invoices, and acknowledgements. What stood out most was their hands-on support during integration into our ERP system — they took the time to understand our workflows and customized the setup to ensure everything functioned properly with minimal disruption. If you are looking for a reliable EDI partner, I highly recommend Infocon Systems."
"Overall, our experience with Infocon Systems WebEDI has been very positive. The platform has improved the accuracy and efficiency of our order processing, reduced manual work, and provided strong reliability. Their support and communication set them apart. They're attentive, professional, and truly care about customer satisfaction. It's been a great partnership, of 20 plus years, and we're confident continuing to work with them."
Get a free consultation and see how we connect your QuickBooks version to every trading partner, without the manual data entry.
QuickBooks does not include built-in EDI. No QuickBooks version, whether Online, Desktop, or Enterprise, can send or receive EDI documents such as the 850 Purchase Order or 810 Invoice on its own, so a third-party EDI provider is required. Infocon Systems, a fully managed EDI provider since 1988, connects every QuickBooks version to any trading partner and handles the mapping, translation, testing, and ongoing compliance.
Every QuickBooks version can be integrated with EDI through a managed provider like Infocon Systems. That includes QuickBooks Online (Simple Start, Essentials, and Plus), QuickBooks Online Advanced, Intuit Enterprise Suite, QuickBooks Enterprise (Silver, Gold, Platinum, and Diamond), and QuickBooks Desktop Pro and Premier, including hosted Desktop environments. Infocon Systems builds the integration around the version you run today and adjusts it if you change versions later.
The EDI documents are the same, but the connection method is different. QuickBooks Online, QuickBooks Online Advanced, and Intuit Enterprise Suite are cloud products, so Infocon Systems connects to them through the QuickBooks API. QuickBooks Desktop and QuickBooks Enterprise run on a local or hosted machine, so Infocon Systems typically uses file-based integration to move orders, invoices, and shipment data in and out of the company file. In both cases, Infocon Systems builds, tests, and monitors the integration for you.
EDI documents commonly automated with QuickBooks include the 850 Purchase Order, 810 Invoice, 856 Advance Ship Notice (ASN), 855 PO Acknowledgment, 860 PO Change Request, 846 Inventory Inquiry/Advice, 820 Payment Order/Remittance Advice, and 812 Credit/Debit Adjustment. Infocon Systems maps each document to the matching QuickBooks record, such as a sales order, invoice, payment, or credit memo, and follows each trading partner's specifications.
Your trading partner connections stay in place. With Infocon Systems, the trading partner side of your EDI, including partner maps, testing, and compliance, is managed separately from the QuickBooks connection. When you move from QuickBooks Desktop or QuickBooks Enterprise to QuickBooks Online or Intuit Enterprise Suite, Infocon Systems rebuilds the QuickBooks connection for the new version while your trading partners keep exchanging documents with you the same way.
Most QuickBooks EDI integrations through Infocon Systems are up and running within days. Infocon Systems handles the entire process: confirming your QuickBooks version, building the integration and field mappings, testing with your trading partners, and supporting you through go-live.
QuickBooks EDI integration pricing depends on your QuickBooks version, the number of trading partners, the document types you exchange, and your transaction volume. Infocon Systems provides a custom quote for each business. Contact Infocon Systems at 1.888.339.0722 for a free consultation and pricing estimate.