EDI 940 Warehouse Shipping Order
The EDI 940 is a vital document in the supply chain, acting as a digital communication channel between sellers and warehouses This guide will walk you through the ins and outs of EDI 940 transaction sets.
What is an EDI 940?
The EDI 940 Warehouse Shipping Order is used to tell a remote warehouse to ship an order and includes information about the destination of the shipment. It is commonly used by a supplier to authorize a third party warehouse to make a shipment to a buyer, such as a chain store retailer.
The 940 Warehouse Shipping Order data can be produced from Purchase Order information that was received from a buyer or from the supplier’s Sales Order. If necessary, the 940 can also be used to change or cancel an order.
The warehouse will respond to the shipping order with a 997 Functional Acknowledgment to indicate that the order was received.
EDI 940 Warehouse Shipping Order Key Data Elements
What are the Key Elements of EDI 940?
- Supplier information
- Required delivery date
- Item numbers, descriptions and quantities
- Ship-to location
- Shipper stipulations
Benefits of EDI 940
The EDI 940 is like a digital shipping order. It replaces paper -based requests, making communication between suppliers and creates faster and more accurately. By using EDI 940, the business can do:
- Save time: Make shipping orders without fast manual work.
- Reduce errors: Make sure the warehouse is sent accurate information.
- Improve security: Protect sensitive order Information.
- Promote efficiency: Turn the entire shipping process.
How to Use EDI 940 Transaction
EDI 940 Warehouse Shipping Orders are used by suppliers to ship goods from a third party logistics company or warehouse to buyer's location. The EDI 940 transaction specifically instructs the warehouse on what product to ship, how much, and when the shipment should be sent.
Before the order is shipped, or at the approximately same time the order is shipped, the warehouse will send back to the supplier a 945 Shipment Advice. The 945 Shipment Advice can then be used by the supplier to send an 856 Advance Shipping Notice, and later, an 810 Invoice to the buyer company.
Other Common X12 EDI Transactions
EDI 210 (Motor Carrier Freight Details and Invoice)
EDI 211 (Motor Carrier Bill of Lading)
EDI 846 (Inventory Inquiry/Advice EDI 856 Advance Shipment Notice)
EDI 943 (Warehouse Stock Transfer Shipment Advice)
EDI 944 (Warehouse Stock Transfer Receipt Advice)
EDI 945 (Warehouse Shipping Advice)
EDI 204 (Motor Carrier Load Tender)
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