EDI 210 Motor Carrier Freight Details and Invoice
By automating the invoicing process, EDI 210 improves efficiency, reduces errors, and accelerates payment cycles. In this guide, you will learn about the EDI 210 transaction sets.
What is an EDI 210?
The EDI 210 transaction set refers to the Motor Carrier Freight Details and Invoice. This transaction set replaces paper invoices and used by freight carriers.
The EDI 210 transaction set is sent from the carrier to the shipper to request payment of freight charges. In some cases the 210 Invoices can also be sent to a third party payment center. An individual 210 Invoice is typically sent for each shipment moved by the carrier.
What are the Key Elements of EDI 210?
An EDI 210, or Motor Carrier Freight Details and Invoice, includes the following essential information:
- Invoice Details
- Shipment Information
- Bill of Lading number
- Details of charges
- Payment Terms
- Delivery details
- Tax Information
How is EDI 210 Motor Carrier Freight Details and Invoice used?
The 210 Invoice provides details of charges and contains other information that you will find on a paper invoice. This information may include the invoice number and date, bill of lading number, the amount of items in a shipment, the weight of a shipment, delivery information, tracking numbers, etc. Each shipper will have specific fields they require and the invoice must conform exactly to their requirements.
Once the 210 invoice is received a EDI 997 Functional Acknowledgement is sent back from the shipper letting the carrier know that the 210 Motor Carrier Freight Details and Invoice was received.
Benefits of EDI 210
- Removes the need for manual entry, errors, discrepancies and delays
- Improves data accuracy of information exchanged between partners
- Improves efficiency, automates processing and provides real-time visibility
- Decreases costs and labor with automatic transmission of documents
The streamlined process also accelerates payment cycles, allowing carriers to receive more faster payments. Additionally, the safe and standardized format of EDI 210 facilitates better communication and data exchange between carriers and shippers, improves overall operations effectiveness and promotes strong business relationships.
EDI 210 Format
This is the original, structured format of the EDI 210 document, designed for computers to exchange data efficiently. It uses specific symbols like asterisks (*) and tildes (~) to organize segments and elements.
Some of the common segments include:
ISA (Interchange Control Header): Initiates the document with sender and receiver information.
GS (Functional Group Header): Groups related transaction sets.
ST (Transaction Set Header): Begins the transaction set.
B3 (Beginning Segment for Freight Invoice): Provides the invoice ID, date, and basic invoice details.
N9 (Reference Identification): Provides reference numbers such as bill of lading and purchase order numbers.
ITD (Terms of Sale/Deferred Terms of Sale): Details payment terms and conditions.
N1 (Name): Identifies the shipper and consignee.
N3 (Address Information): Provides address details.
N4 (Geographic Location): Provides city, state, zip code, and country.
S5 (Stop-off Details): Provides shipment details including origin, destination, and route information.
L1 (Weight Information): Provides weight information.
L3 (Total Weight and Charges): Summarizes total weight and charges.
SE (Transaction Set Trailer): Ends the transaction set.
GE (Functional Group Trailer): Ends the functional group.
IEA (Interchange Control Trailer): Concludes the EDI document.
Example of an EDI 210 Document
Here’s a simplified example of what an EDI 210 document might look like:
ISA*00* *00* *ZZ*SENDERID *ZZ*RECEIVERID *210716*1234*U*00401*000000905*0*P*>
GS*IN*SENDERID*RECEIVERID*20210716*1234*905*X*004010
ST*210*0001
B3*123456*20210716*SCAC*USD*1500*PP
N9*BM*0987654321
N9*PO*4500001234
ITD*14*3*2**15**30
N1*SH*Shipper Name*1*1234567890
N3*Shipper Address
N4*Shipper City*CA*90210*USA
N1*CN*Consignee Name*1*0987654321
N3*Consignee Address
N4*Consignee City*TX*75001*USA
S5*1*1*20210716*20210717
L1*1*10000*LB*2500*PP
L3*10000*LB*1500
SE*22*0001
GE*1*905
IEA*1*000000905
Other Common X12 EDI Transactions
EDI 204 Motor Carrier Load Tender
EDI 211 (Motor Carrier Bill of Lading)
EDI 846 (Inventory Inquiry/Advice EDI 856 Advance Shipment Notice)
EDI 940 (Warehouse Shipping Order)
EDI 943 (Warehouse Stock Transfer Shipment Advice)
EDI 944 (Warehouse Stock Transfer Receipt Advice)
EDI 945 (Warehouse Shipping Advice)
EDI 990 (Response to a Load Tender)
EDI 210 Motor Carrier Freight Details and Invoice from the Infocon Systems Experts
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