EDI 990 Response to a Load Tender

The primary purpose of the EDI 990 is to provide feedback to the sender about the status of the received EDI documents.

What is an EDI 990?

The EDI transaction 990 refers to the Response to a Load Tender. The EDI 990 is generally generated once the carrier receives the EDI 204. Once the carrier reviews the EDI transaction, they can then determine whether to accept or reject the tender.

EDI 990 is used by manufacturers, suppliers, or other companies that handle and ship goods to request an offer/ tender of the shipment. The carrier responds with the 990 accepting or rejecting the tender. The EDI 990 can also be used to accept or reject a Spot Bid Request from a shipper.

What are the Key Elements of EDI 990?

Here's what an EDI 990 typically includes:

• Carrier's response to the load tender (accept, reject, or accept with conditions)
• Reasons for acceptance or rejection
• Potential changes to the original offer
• Carrier contact information

How is EDI 990 Response to a Load Tender Used?

When a shipper sends an EDI 204 transaction, or "Motor Carrier Load Tender," to a carrier, the EDI 990 is the carrier's formal response to this request. The carrier reviews the load tender, assessing factors like availability, scheduling, and route optimization. They then send the EDI 990 to either accept, reject, or conditionally accept the shipment. If the load is accepted, the carrier confirms their commitment to transport the load under the specified terms, allowing the shipper to finalize logistics plans.

If the load is rejected, the EDI 990 includes a reason for the rejection, aiding the shipper in understanding and addressing any issues. This process streamlines communication, reduces misunderstandings, and ensures a clear record of the carrier's response, enhancing overall efficiency and reliability in the supply chain.After the 990 transaction is sent, the shipper will respond with a EDI 997 Functional Acknowledgement, confirming that the 990 was received successfully.

Benefits of EDI 990

• Eliminates re-keying, errors, discrepancies and delays
• Simplifies fulfillment by eliminating manual processes between all parties
• Improves data accuracy of information exchanged and inventory levels
• Boosts efficiency, automates fulfillment and provides real-time insights
• Saves time, effort, and costs with automatic transmission of documents

EDI 990 Format

An EDI 990 transaction set typically follows a standardized format that includes various segments and elements. These segments contain specific information such as the response code, reference numbers, and any additional details pertinent to the load tender response. Here's an example of what an EDI 990 message might look like in a simplified format:

ISA (Interchange Control Header): This segment includes the sender and receiver information, date, time, and control numbers.

GS (Functional Group Header): Specifies the sender and receiver IDs, date, time, group control number, and the EDI version.

ST (Transaction Set Header): Indicates the start of the transaction set and includes a control number.

B1 (Beginning Segment for Booking or Pick-up/Delivery Order): Contains the load tender number, type of service, date and time of response, and the carrier's Standard Carrier Alpha Code (SCAC).

L11 (Business Instructions and Reference Number): Provides additional reference numbers, such as the shipper's identification number or any other relevant codes.

SE (Transaction Set Trailer): Indicates the end of the transaction set and provides a count of the segments included.

GE (Functional Group Trailer): Marks the end of the functional group and includes the group control number.

IEA (Interchange Control Trailer): Indicates the end of the interchange and includes the interchange control number.

Example of an EDI 990 Document

Here’s a simplified example of what an EDI 990 document might look like:

ISA*00* *00* *ZZ*SENDERID *ZZ*RECEIVERID *210630*1200*U*00401*000000001*0*P*~

GS*GF*SENDERID*RECEIVERID*20210730*1200*1*X*004010

ST*990*0001

B1*123456*LT*20210730*11:00*SCAC

L11*ABC123*SI*123456789

SE*5*0001

GE*1*1

IEA*1*000000001

Other Common X12 EDI Transactions

EDI 210 (Motor Carrier Freight Details and Invoice)

EDI 211 (Motor Carrier Bill of Lading)

EDI 846 (Inventory Inquiry/Advice EDI 856 Advance Shipment Notice)

EDI 940 (Warehouse Shipping Order)

EDI 943 (Warehouse Stock Transfer Shipment Advice)

EDI 944 (Warehouse Stock Transfer Receipt Advice)

EDI 945 (Warehouse Shipping Advice)

EDI 204 (Motor Carrier Load Tender)

EDI 990 Response to a Load Tender from the Infocon Systems Experts

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