EDI 214 Transportation Carrier Shipment Status Message
EDI 214 is used to provide real-time visibility into the movement of a shipment. In this guide, you'll learn about EDI 214 transaction sets.
What is an EDI 214?
The EDI 214 Transportation Carrier Shipment Status Message (also known as x12 214) is an EDI transaction used by transportation carriers (such as trucking companies) to provide shippers with the status of their shipments. EDI 214 informs the shipper of details such as when the carrier arrives to and departs from the pickup location and when the load arrives and the carrier has left the loading dock at the at the designated destination.
What are the Key Elements of EDI 214?
Key information included in an EDI 214:
- Purchase order information
- Shipment description/bill of lading
- Ship from location
- Shipment destination
- Shipment status details
- Expected delivery date
- Proof of delivery
By providing timely updates, EDI 214 helps shippers and consignees manage expectations, plan accordingly, and resolve potential issues promptly.
Benefits of EDI 214
- Provides business partners greater visibility to plan ahead if there are delays in shipment and ability to adjust loading dock schedules, staffing and more
- Allows shippers insight to reconcile details (such as BOL, PO number, SCAC code, delivery details) prior to paying the carriers
- Enables shippers to evaluate carrier performance
- Eliminates manual data entry, errors, discrepancies and delays
- Improve efficiency, automates processing and provides real-time visibility
- Reduces costs and labor with automatic exchange of documents
- Proof of delivery
How is EDI 214 Transportation Carrier Shipment Status Message used?
A shipper will typically require EDI 214 Status messages based on specific events. For example, the shipper may require a status message when the carrier has arrived at the pickup location, when the carrier has departed from the pickup location, when the load arrives at the destination and when the carrier has left the loading dock at the destination.
The EDI 214 Status document may include the location from which the item was shipped, where the shipment is going, the dates and estimated delivery times, the proof of delivery such as who signed, the shipment status details, and a description of the shipment.
Many shippers will require information from the 214 Status document on the 210 Invoice that is sent later. For example, the 210 Invoice will have matching Bill of Lading, PO number, SCAC code, ship from and ship to information. The EDI 214 is acknowledged by an EDI 997 Functional Acknowledgement document which proves that the EDI 214 was received by the shipper.
EDI 214 Format
This is the original, structured format of the EDI 214 document, designed for computers to exchange data efficiently. It uses specific symbols like asterisks (*) and tildes (~) to organize segments and elements.
Some of the common segments include:
ISA (Interchange Control Header): Initiates the document with sender and receiver information.
GS (Functional Group Header): Groups related transaction sets.
ST (Transaction Set Header): Begins the transaction set.
B10 (Beginning Segment for Shipment Status): Provides shipment ID and status information.
L11 (Status Information): Describes the current status of the shipment.
G62 (Date/Time Reference): Provides relevant dates and times for the status update.
N1 (Location Information): Details about the location of the shipment.
AT8 (Shipment Information): Details about the shipment type and handling instructions.
AT5 (Equipment Details): Describes equipment used for the shipment.
SE (Transaction Set Trailer): Ends the transaction set.
GE (Functional Group Trailer): Ends the functional group.
IEA (Interchange Control Trailer): Concludes the EDI document.
Example of an EDI 214 Document
Here’s a simplified example of what an EDI 214 document might look like:
ISA*00* *00* *ZZ*SENDERID *ZZ*RECEIVERID *210716*1234*U*00401*000000123*0*P*>
GS*SM*SENDERID*RECEIVERID*20210716*1234*123*X*004010
ST*214*0001
B10*123456*20210716*05*SCAC
L11*123*01*Shipment delivered
G62*64*20210716*12*30
N1*LC*Location Name*1*1234567890
N3*Location Address
N4*Location City*CA*90210*USA
AT8*G*30000*LBS
AT5*1
SE*16*0001
GE*1*123
IEA*1*000000123
EDI 214 Specification
EDI 214 Transportation Carrier Shipment Status Message can be used by transportation carriers to provide shippers and trading partners, with shipment status that includes estimated delivery date, locations, shipment route, identifying numbers and more.
Other Common X12 EDI Transactions
EDI 210 (Motor Carrier Freight Details and Invoice)
EDI 211 (Motor Carrier Bill of Lading)
EDI 846 (Inventory Inquiry/Advice EDI 856 Advance Shipment Notice)
EDI 940 (Warehouse Shipping Order)
EDI 943 (Warehouse Stock Transfer Shipment Advice)
EDI 944 (Warehouse Stock Transfer Receipt Advice)
EDI 945 (Warehouse Shipping Advice)
EDI 990 (Response to a Load Tender)
EDI 214 Transportation Carrier Shipment Status Message from the Inofocn Systems Experts
No need to enter your orders manually anymore- use Infocon Systems’ web-portal to automatically trade purchase orders, invoices, shipping information etc. between you and your trading partners.
With 30+ years of experience in designing custom software solutions for its customers in any industry, Infocon Systems is a leading EDI Service Provider offering cloud-based EDI solutions with the right tools, remote training and continuous 24/7 support to trade documents with your trading partners.